Tips for Submitting Common Public Information Requests

  • Bid Tab Request:

    Always include the RFP Project Number and description of the project when requesting bid tabulation for a project.

    Documents responsive to requests for bid proposals may contain third party information which could require an Attorney General's ruling request. If that is the case, you will be notified in writing.

    Student List Request:

    • Student directory information can only be released pursuant to The Katy ISD Discipline Ma​nagement Plan and Student Code of Conduct. For student list requests, always include the school name(s) and grade level(s) desired.
    • Parent/student email addresses are not releasable data  as part of a public information request.
      • The standard fields provided in Student Lists are as follows:
        Student Name - Address - Phone.
    • The information provided is ONLY for students with a privacy code of A
    • Requests for student lists for the upcoming academic year are not current until after the first instructional day of that year. 

    Retiree List Request:

    • For retiree list requests, always include the date range desired.
      • The standard fields provided in the Retiree Lists are as follows:
        Name - Campus Number Location - Position - Email - Address - Phone- Years of Service - Hire Date.
    • Retiree lists do not include personal information for retirees who have elected to opt-out of the disclosure of personal information.
    • Retiree Lists are provided in Excel Format on CD or E-mail. 

    Employee List Request:

    • In instances where the employee has restricted access to their address and phone in accordance with Section 552.024 of the Texas Public Information Act, the address and phone fields are not releasable and all other fields of information are provided.
      • The standard fields provided in Employee Lists are as follows:
        Name - Department. Description- Job Code Description  Campus E-mail -Address - Phone - Hire Date.
    • Lists are provided in Excel format on CD. 

    Requests for emails:

    In order to conduct a search for emails, the following information must be provided:

    • Correct spelling of name (s);
    • Specific time period (e.g., December 1, 2013-January 31, 2014);
    • Specific search terms
      • Emails between Jane Doe and John Q. Public
      • Emails Regarding This Particular Topic