ADA/Attendance Clerk:

Report an Absence ​​ 

The above link is for an ALL-DAY absence for CURRENT DAY only.  The link can also be found under Absence Reporting under the Campus Links and Families section on the WCJH Website.

All previous days, future days, and partial days need to be emailed to Mrs. Hill.

Cutoff time for checkout is 3:15pm

Absences/Tardies

• To Report an Absence - Please notify the Attendance Office of absences via the online Absence Reporting link for each day absent, preferably before 10 AM. Click on the Report an Absence link above or email Mrs. Hill.
• ​Absences/tardies - All tardies/absences are unexcused unless accompanied by one of the following:
• A doctor's note for a healthcare visit
• A parent's note or completed online absence form explaining your student's tardy/absence (reason must be i​n accordance with District Policy for excused reasons)

​ ​Early Dismissals

• Early Dismissals - You MUST present a physical picture ID when checking out your student. No phone IDs are permitted. Either a Driver's License or Passport is accepted.

• Please allow 15 minutes for us to pull your student from class, so please plan accordingly for healthcare appointments/travel.
• Cutoff time for checkout is 3:15pm. 

• • Individuals authorized to pick up students include Parent/Guardian or Emergency Contact listed on the student’s file. If you need to send someone else to sign out your student, an email must be sent to the attendance clerk from the Parent/Guardian email address on file and must include the following:
    • A copy of the guardian’s driver’s license or passport
    • Student’s Legal Name and Grade
    • Legal Name of the person picking up your student and their relationship with the student
    • Reason for picking up your student
    • Expected date and time of pickup

Please send an email prior to first period and be advised you may be contacted by phone or email if the information above is not provided.  

Attendance Errors/Corrections

• ​If you notice an error on your student's attendance, please email your student's name, date, and class period in question to the teacher and the attendance clerk.  The teacher must notify the Attendance Office of the correction BEFORE any corrections can be made.  For healthcare appointments and teacher corrections, please allow 24–48 hours to update the system. Parents can access their student's attendance history on the Home Access Center to verify corrections. 

Compulsory Attendance Notifications (CAN Letters)

• A CAN Letter will be emailed when your student has one or more of the following, including full or partial days.
• A student has three (3) or more unexcused absences in a four-week period.
• A student has ten (10) or more unexcused absences in a six-month period.
• ​ If you receive a CAN letter from the district, you have only five (5) school days to resolve it with the school Attendance Clerk. Unresolved CAN letters may result in a Court Warning Notification and/or subpoena.  ​ 

Failure to Attend School Notifications

• A Failure to Attend School letter will be emailed when your student has excessive absences for personal illness for one or more of the following, including full or partial days.
• A student exceeds five (5) consecutive personal illness days,
• A student has eight (8) cumulative personal illness days in a six-month period.
• All future absences will require a statement from a physician or health clinic to be excused. 
• ​Send a doctor's note, when possible, to avoid having too many personal illness absences.  Also, if your student has scheduled appointments, try not to make the appointment during the same class period each time. 

Attendance for Credit

• All absences, excused and unexcused, are counted for the purpose of determining attendance for credit. For each course/class in which a student falls below the 90 percent threshold, a review of the record will be conducted, and the student may be required to complete a plan developed by the principal or assignee to gain credit or be promoted. 

For more details concerning attendance laws and violation consequences, please refer to the Discipline Management Plan and Student Code of Conduct booklet from the district, or click on Discipline Management Plan.