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Katy Independent School District

2014 Bond

Technology Copier/Printer Lifecycle Retrofit​

Project Description

Provide for replacement for an aging fleet of copiers throughout the District. This will allow District control over power settings, print settings such as duplex printing and detailed reporting which will allow for just in time printing needs of our users at campuses and departments.

Background & Justification

There are copiers placed in shared work areas throughout the district (fleet copiers.) These copiers or multi‐function printers (MFP) generate approximately 14.5 million impressions per month. As the MFP reaches its term of life it becomes more costly to maintain optimum functionality and must be replaced. However, age of unit is not the only factor considered at time of replacement. Our replacement criteria includes, install dates, total counter clicks, CBCs (Clicks between Calls for service), number of service calls, location of unit (i.e. heavy traffic area or only unit for department) and service technicians’ recommendations, as they know the units and how well or poorly they are functioning.


Projected Cost Breakdown 

Description​Quantity​3-Year Lifecycle Cost
Copier Retrofit - This is a 3-year upgrade for copiers of various types depending on usage.  Some front-office copiers are less expensive than shared, higher capacity copiers.As needed​$1,000,000


TEA District"A"  Rating
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