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Katy Independent School District

Return To School

​Return to Work

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Jump To:  Return to School:  Instructional OptionsReturn to School: Phase 1 Campus (in-person) Protocols | Cafeteria & Food Services | Human ResourcesTransportation | Return to Work Guidelines

Welcome back Katy ISD employees! 

Welcome to the Katy ISD Smart Restart Return to Work Guidelines for Staff. Through continued guidance from the State of Texas, the Texas Education Agency and local health authorities, the Return to Work guidelines will be regularly updated with increasing focus on staff safety and well-being. Together, the Katy Independent School District, is prepared for staffs’ safe return to work, and to welcome back students on Wednesday, August 19!

Please review Return to School Instructional Options, Phase 1 campus protocols and the revised bell schedules for the 2020-2021 school year.  Bell schedules are revised for this upcoming school year to ensure adequate time is provided to ensure buses are cleaned and disinfected between each bus trip.

The Smart Restart Return to Work Guidelines for Staff are effective as of Monday, August 3, 2020, and are outlined below.  Our students and staffs’ safety is first and foremost. Questions and concerns regarding the Return to Work Guidelines may be emailed to ReturntoWork@katyisd.org.  Your feedback is important to us as we continue to prioritize our Return to School and Return to Work planning.  

Return to School:  Instructional Options

Governor Abbott has directed school districts to re-open for in-person instruction this fall, as well as offer parents the option for virtual instruction.  The Texas Education Agency (TEA) further mandated that in-person instruction follow a Monday through Friday schedule.  The Katy Independent School District will offer in-person learning with multiple safety protocols and COVID-19 prevention measures, and a virtual option via the Katy Virtual Academy.   Both options will follow the Board adopted 2020-2021 instructional year calendar.

Return to School: Phase 1 Campus (in-person) Protocols:

Schools are required to comply with the Governor’s executive order regarding the wearing of masks. In addition to the Governor’s executive order, TEA has provided school districts with guidance that can require the use of masks or face shields for adults or students for whom it is developmentally appropriate. To limit outside exposure for staff and students, the following Katy ISD Return to School “Phase 1” campus protocols are in effect through the end of the first six week secondary grading period (9/24/2020)  and nine week elementary grading period (10/15/2020). Phase 1 protocols will be reviewed and may be updated in preparation for the start of the next grading period. We appreciate your support for the Return to School Phase 1 Safety Protocol to ensure campus staff have the flexibility to distance students in common areas.

  • Facial coverings required for all district staff

  • Facial coverings required for students grades 4 through 12

  • Facial coverings encouraged for students Pre-K through 3

  • Instructional day temperature checks required for new enrollees and late arrival students

  • No outside food or gift deliveries will be accepted

  • Visitors, non-essential to school operations,  will not be given access to the campus including on the first day of school and during scheduled meal times

  • Parents/volunteers required to conduct campus visits by phone, virtual or by pre-scheduled appointment

  • No student field trips during the instructional day

  • No large group gatherings or events will be held during the instructional day or evenings 

Cafeterias & Food Service 

To minimize possible outside exposure and to allow for adequate physical distancing for students during meal times, Return to School Phase 1 protocols include no food/gift deliveries will be accepted and visitors non-essential to school operations will not be allowed on campuses or in cafeterias.  Phase 1 protocols will be reviewed at the end of each secondary and elementary grading period.

Nutrition & Food Service Protocols

  • Katy ISD Nutrition & Food Service staff use face shields, facial coverings and gloves when performing job responsibilities and are trained to practice health and hygiene regulations 

  • Katy ISD cafeterias are cleaned and disinfected daily 

  • Katy ISD cafeterias, serving and eating areas are cleaned between uses

  • Grab N Go carts are utilized as needed at designated campuses to minimize cafeteria lines, increase the speed of service and enhance social distancing 

  • Signage is located in cafeterias to reinforce social distancing  

Meal Service 

  • Students must wear ID at breakfast and lunch to ensure efficient scanning of ID for payment and minimize touching of ID by multiple staff 

  • Students must follow social distancing signage displayed on the walls and floor markers

  • Students may be directed to eat in various locations throughout the building, including classrooms, to maximize social distancing

  •  Parents are encouraged to use the Pay N’ Go mobile app to provide student meal money instead of sending cash to your child’s campus.  Pay N’ Go mobile app information is here

Cleaning Practices 

  • Campuses are cleaned throughout the instructional day with an emphasis on cleaning high traffic and multiple touch areas, including  door handles, restrooms, large group transition areas, cafeteria between meals

  • Hand sanitizer stations are located in multiple areas throughout the campus 

  • Transportation personnel disinfect school buses between runs 

  • Signage for proper hygiene practices is visibly posted at multiple locations 

Transportation

Per TEA’s COVID-19 guidance regarding transportation, Katy ISD is implementing enhanced cleaning and disinfecting procedures between each bus trip. Therefore, additional time is now required between bus trips.  For the 2020-2021 school year, the instructional day start and end times have been adjusted to accommodate the enhanced hygiene protocols.  Please click on the Campus Directory for the revised 2020-2021 bell schedule.  Bus transportation is provided for eligible riders and every effort is made to ensure students are able to socially distance.   In addition, TEA encourages families to drop students off, carpool, or walk with their student to school to reduce possible virus exposure on a bus. 

The Human Resources Department will provide additional guidance regarding the revised start and end times for campus employees due to the 2020-2021 revised bell schedule.

Human Resources

The Human Resources Department will provide additional guidance regarding the revised start and end times for campus employees due to the 2020-2021 revised bell schedule. 

Information about the Families First Coronavirus Act and COVID-19 Leave can be found:

Return to Work Guidelines:

Effective August 3 - September 4, 2020

The Return to Work Staff Guidelines are provided to inform staff of the safest possible method to return to a normal work schedule while remaining in compliance with all governmental mandates.  Due to the delay of in-person instruction until Tuesday, September 8, the summer work guidelines are extended to provide continued flexibility with a schedule that meets the building occupancy requirement.  Questions regarding the Return to Work Staff Guidelines may be directed to your supervisor, principal or emailed to returntowork@katyisd.org.  

Prior to the return of students and resuming in –person instruction on September 8, updated Return to Work Staff Guidelines will be shared with supervisors and employees.

Supervisor & Employee Guidelines:

  • Supervisors & Principals will coordinate with employees a flexible work schedule (home & work site) through Friday, September 4.

  •  Employees when working from home or work site will:

    1. Be responsive to supervisor/principal during the work/instructional day.

    2. Participate in all required work/instructional day tasks.

    3. Complete all required tasks and meet all deadlines.

  • All District employees will badge in to their work site.

  • Supervisors/Principals will reinforce the guidelines for staff to follow regarding:

    1. Conducting a self-screening for symptoms before arriving to work site.

    2. Wearing of facial covering when in the presence of other people

    3. Practicing social distancing in all locations of the work site

    4. Ensuring COVID-19 protocols are followed when in-person meetings occur 

    5. Clean and sanitize workspace before and after use.

    6.  Avoid contact with others’ workspaces

    7. Limit sharing of supplies and equipment.

  • If necessary, campus based employees may elect to bring their school age children from Wednesday, August 19 through Friday, September 4, and must isolate and monitor their children within their classroom or individual workspace.  Employee children must follow all COVID-19 safety protocol including the wearing of a facial covering when in the presence of other people.

  • Maintain required district operations including answering phone calls, receiving U.S. mail, interoffice mail, and deliveries from the warehouse and outside vendors. 

  • Building occupancy may not exceed 50%.

  • Virtual (Zoom, Microsoft Teams) department meetings are recommended when social distancing cannot be maintained.

  • Non-work related visitors to district facilities should schedule an appointment in advance of visiting the site.

  • Outside contractors, providing services at a Katy ISD worksite will follow the same COVID-19 safety protocols.

  • No more than two people in a restroom or elevator at one time.

  • Lunches should be taken alone whenever possible or limited to no more than four people in a location and with social distancing of approximately 6 feet.

  • No hand shaking, hugs, or close contact. 

  • Show respect, care and compassion for others in following the guidelines

COVID-19 FAQ’s:  

1.  What are the symptoms staff should screen for prior to arriving to assigned work site?
All staff are required to conduct a daily self-screening for symptoms prior to arriving to work.  The daily self-screening should include assessing for the following symptoms: 

  • Feeling feverish or a measured temperature greater than or equal to 100.0 degrees Fahrenheit 

  • Loss of taste or smell 

  • Cough

  • Difficulty breathing or shortness of breath 

  • Headache 

  • Chills 

  • Sore throat

  • Shaking

  • Exaggerated shivering

  • Significant muscle pain or ache 

  • Diarrhea 

2.  What should an employee do if experiencing possible COVID-19 symptoms?

  1. Employee should not report to their work site if experiencing symptoms.

  2. Employee should notify supervisor/principal would not be able to report to work.

  3. Employee will report absence in Frontline (Aesop)

  4. Employee may email COVID19responses@katyisd.org or call 281-396-7499 to schedule a COVID-19 test at a Katy ISD testing site.

3.  What should an employee do if positive for COVID-19?COVID-19 Positice Self-Reporting

  1. Notify supervisor/principal of COVID-19 positive test result

  2. Submit a COVID-19 Positive Self-Reporting notification available via the Katy Cloud COVID-19 tile

  3. Coordinate reporting of absences with campus COVID-19 safety administrator and Kronos Manager.

  4. Contact your Human Resources Leave Specialist.

4.  What should an employee do if someone in the household tests positive for COVID-19 or other related COVID-19 concerns?

  1. Notify supervisor/principal of COVID-19 concern 

  2. If determined employee will not report for work, report absence(s) into Frontline (AESOP) 

  3. Refer to the FFCRA Employee Rights information available 

  4. Please contact your assigned Human Resources Leave Specialist for information

5.  What is considered “close contact” when determined exposed to a COVID-19 positive staff member or student?
“Close contact” with an individual who is lab-confirmed to have COVID-19 is determined by:

  1. Being directly exposed to infectious secretions (e.g. being coughed on while not wearing a facial covering, mask or shield.

  2. Being within 6 feet for a cumulative duration of 15 minutes, while not wearing a facial covering, mask or shield. 

6.  Human Resources Leave Specialist:

A-F 
Gloria Cerda 
GloriaCerda@katyisd.org
​G-M 

Lorrane Ponce LorraineMPonce@katyisd.org

​N-Z 

Ruth Sanchez Gaud RuthASanchezGaud@katyisd.org 


7.  Will I be notified if an employee at my work site is positive for COVID-19?
Yes.  A general notification will be sent to staff at work sites in which a COVID-19 positive self-report occurred.  The notification will be sent by 5:00 p.m. on the day in which the self-report was submitted.  Employees that may have been directly exposed because of failed COVID-19 safety protocol will be notified directly by a member of the Risk Management Department.

8.  Important Contact Information 

  • Maintenance and Operations: 281-396-3714 
    • Emergency line for M/O issues during the school day

  • SSAC (Safety and Security Analysis Center): 281-396-2000 
    • Alarm system and building entrance issues 

    • After hours maintenance issues/emergencies 

  • Katy ISD Police Department: 281-237-4000 
    • Emergencies during the day and after hours 
  • Risk Management: 281-396-2642
    • Questions Related to Workers’ Compensation/COVID-19 Exposure  

9.  Do we have enough substitutes when teachers are out with COVID-19, or are we waiting on results?  Will classes be combined?
We continue to have a robust substitute pool and recent feedback from our existing substitutes shows the majority of them are ready to provide in-person instruction.  Additionally, we continue to hire substitutes to ensure campuses are supported when staff absences should occur.


10.  Teachers have said that if they have used their 10 days off in a given year, there is a mark against them.
At the start of each year, teachers are granted five days of local sick leave and five days of personal leave to use during the year. There is no negative consequence for teachers using the days granted to them.


11.  What if they get COVID-19 and need to take off all of their time, will they have negative mark in their file?
There is no negative consequence for employees using the days granted to them nor taking a medical leave of absence. Employees are encouraged to contact a Leave Specialist to discuss their individual needs related to a leave of absence and what steps they may take to protect their employment.

Human Resources Leave Specialist:  A-F Gloria Cerda, G-M Lorraine Ponce and N-Z Ruth Sanchez Gaud.


12.  Can they file for the FMLA benefit of 10 days off first, before they use their 10 days off from TRS?
An employee is who absent for more than five consecutive workdays for personal illness or illness in the immediate family may qualify for protected leave under the Family Medical Leave Act (FMLA). FMLA is unpaid, job-protected leave; it also requires that the employee’s group health benefits be maintained during the leave. Additionally, an employee may request to receive pay under the Families First Coronavirus Response Act (FFCRA) for reasons related to COVID-19. Employees are not required to use their days before being granted paid leave under FFCRA.


13.  Is anyone at risk of losing his or her job?
There are no current plans for a reduction in force.


14.  Will all employees continue to be paid if the schools are closed?
As in previous instances of school closures, employees will continue to be paid.


15.  Will the results of the teacher survey be published?  Why were teachers only asked three questions?
These three questions provided by principals was designed to have a single document to solicit feedback from staff.  The feedback was used to create planning documents, Return to Work Guidelines and FAQ’s.  


16.  If all of the teacher's students have to stay home, could the teacher teach remotely from home? (All of the students will be at home anyway). 
During the modified work schedule (8/3-9/4) and all students participating in a virtual learning plan, teachers may instruct from home.  When in-person instruction resumes, all staff will report to work on site and if unable to report to work,  will report their absences via the Frontline (AESOP) management system.


17.  Will the ESC be open?
Yes.  The ESC is open for business; however, visitors to the ESC and campuses is limited.  Attempts to use other means of conducting business, like by phone or virtual, should be exhausted before inviting visitors to the ESC to conduct business. This is similar to the guidance provided to the Campus administrators


18.  Who pays for the teacher's COVID-19 testing?
There is no cost for a COVID-19 test for District employees.


The following links to national, state, and local county COVID-19 support are provided to further assist you to contend with this pandemic. 

CDC Exposure Guidelines 

Texas COVID Support 

Harris County COVID Support

Fort Bend County COVID Support  


TEA District"A"  Rating
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