Click Here to Report an Absence
NEWS from the Attendance Office Revised 9/25/2016
How to Handle Absences, Tardies, and
Please notify the Attendance Office for absences
via the online Absence Form, EACH day of an absence,
preferably before 11AM. At the campus
website click on the “Parents” tab, select the link “Report An Absence.” You are
welcome to contact the teachers, but Attendance must be notified as well.
All tardies/absences are unexcused unless
accompanied by: 1) a doctor’s note for a
healthcare appointment; 2) a parent note
explaining the reason the student is tardy/absent (reason must be in accordance with
District Policy for excused reasons).
You MUST present a picture ID when checking out
someone other than the parent/guardian needs to check out your student, the
Attendance Office MUST receive written permission and a photo copied ID of the adult picking up for early dismissal (whether
they are on the contact list or not).
Please include the student’s name, grade, the legal name of the person picking
up the student and their relationship to the student, the reason for leaving,
and the specific date and time the student is being picked up. This note and ID copy needs to be dropped off at the
Attendance Office the morning of the early dismissal. Unfortunately, we cannot accept emails for
Early Dismissal – Generally, please allow 10 minutes
for us to pull your student from class.
To avoid a longer wait…you have the option to send a note to Attendance
in the morning (with your student) for same-day parent pickups. Your student will receive a pass to come to
the front office at the time you specify.
Unfortunately, we cannot accept emails for this process.
How to Handle an Attendance
Please contact the teacher as the first point of contact
regarding a student’s presence/absence/tardiness in class, especially if you have
received an automated call from the District. Contact the Teacher the same-day, if possible.
For healthcare appointments and teacher corrections,
please allow 24-48 hours to update the system.
Parents can access their student’s Attendance history on the Home Access
Center to verify corrections.
How to Handle Compulsory Attendance
Notifications (CAN Letters)**
LETTER IS SENT WHEN A STUDENT HAS 3 OR MORE UNEXCUSED ABSENCES
IN A 4-WEEK PERIOD OR 10 OR MORE IN A 6-MONTH PERIOD. ** INCLUDES UNEXCUSED ABSENCES FOR INDIVIDUAL
CLASS PERIODS. IMPORTANT: CHECK HAC DAILY/WEEKLY
FOR DISCREPANCIES AND CONTACT THE TEACHER THE SAME WEEK.**
A CAN LETTER IS SENT WHEN A STUDENT HAS 8
OR MORE PERSONAL ILLNESS ABSENCES IN A 6-MONTH PERIOD. Send a doctor’s note
when possible, to avoid having too many personal illness absences (note/call-in
If you receive a CAN letter from the district, you
have only 5 school days to resolve it with the school Attendance Clerk. Unresolved CAN letters may result in a Court
Warning Notification and/or subpoena.
For more details concerning attendance laws and
violation consequences, please refer to your Discipline Management Plan and
Student Code of Conduct booklet from the district, or go to katyisd.org, click
on the Parents tab, go to Compulsory attendance (left side of screen).
*Note – A ‘Pre-arranged Absences’ form must be completed for advance
notice of absences. Family events,
business trips, vacations are unexcused and will generate an automatic
attendance message from the district.
If you have given prior notification, you do not need to do anything
further – simply delete message.
To contact the Attendance Clerk –Shannon Johnson
Email address: ShannonAJohnson@katyisd.org Phone: 281.234.2105 Fax: 281.644.1887